Executive Board Job Descriptions

General Responsibilities:

• Sets goals for the organization during the term of office
• Performs administrative duties as assigned by the bylaws
• Presides at meetings

Specific Duties:

• Coordinates establishment of short-range and long-range goals for the organization
• Presides over meetings including Executive Committee and Annual Business meeting
• Prepares agendas for all meetings
• Signs all legal documents and contracts
• Appoints committee chairs for all committees, including special committees and task forces. Removes committee chairs when needed
• Supervises employees of the organization                       
• Conducts performance evaluations for  employees at least annually.
• Serves as the official contact between the State WIC Agency and TALWD.
•  Appoints an audit committee of three (3) TALWD members to conduct the annual fiscal audit.

Requirements/Experience:

• Served as Regional Representative or other elected officer (1st Vice President, 2nd Vice President, Secretary, Treasurer, NWA Representative or NWA Representative­ Elect).
• Must be able to travel and attend TALWD Executive Committee meetings and TALWD Annual Business meeting.

General Responsibilities:

• Assumes the duties of the President whenever the President is absent or unable to serve

Specific Duties:

• Serves as liaison to the Executive Committee for the following Standing Committees:
• Business and FInance
• Legislative
• Marketing
• Membership
• Tracks activities of these committees and obtains quarterly written reports to submit to the Executive Committee

Requirements/Experience:

• Served as Regional Representative or Committee Chair/Co-Chair
• Must be able to travel and attend TALWD Executive Committee Meeting and TALWD Annual Business Meeting

General Responsibilities:

• Assumes the duties of the President whenever the President or 1^st Vice President is absent or unable to serve

Specific Duties:

• Serves as the liaison to the Executive Committee for the following Standing  Committees:
• Breastfeeding Committee
• Client Services Committee
• Nutrition Education Committee
• Local Agency Administration Committee
• Tracks activities of these committees and obtains quarterly written reports to submit to the Executive Committee

Requirements/Experience:

• Served as Regional Representative or Committee Chair/Co-Chair
• Must be able to travel and attend TALWD Executive Committee meetings and TALWD Annual Business meeting

General Responsibilities:

• Receives and disburses the funds of the organization

Specific Duties:

• Pays organization's bills on time
• Prepares quarterly and annual financial reports. Prepares other financial reports as needed or requested by the President
• Maintains organized and accurate records for the annual fiscal audit
• Reconciles bank statements
• Performs accounting duties for contracted/sponsored conferences and meetings
• Tracks profit/loss for sponsored events
• Prepares annual budget for the Association
• Prepares and distributes appropriate tax forms for Association employees and contractors
• Collects money and makes deposits
• Receives and disburses funds from Health and Human Services for trainings    and workshops
• Assures that annual federal taxes are filed in an appropriate time-frame

Requirements/Experience:

• Served as Regional Representative or Committee Chair/Co-chair.
• Must be able to travel and attend TALWD Executive Committee meetings and TALWD Annual Business meeting.

General Responsibilities:

• Maintains records of the organization

Specific Duties:

• Notifies Executive Committee members of meetings.
• Makes arrangements for meals and meeting rooms for TALWD Executive Committee Meetings
• Records minutes at all Executive Committee meetings, the Annual Business Meeting and other meetings as requested by the President
• Maintains official documents of the organization, including the bylaws, rules of  order, standing rules, correspondence, and committee reports and minutes
• Keeps the bylaws and other governing document up-to-date with any changes made
• Signs all minutes and other certified acts of the organization, unless the bylaws specifiy differently
• Notifies members of meetings
• Maintains an up-to-date list of all TALWD members

Requirements/Experience:

• Served as Regional Representative or Committee Chair/Co-chair.
• Must be able to travel and attend TALWD Executive Committee meetings and TALWD Annual Business meeting